How to Share a Folder Over Your Network

Need to share a file or folder to another device connected to your network? Transferring files between machines requires just a few changes to your computer’s settings. In this beginner’s guide, we’ll show you how to share a folder over your network whether you use Windows or Mac OS.

Windows

Here’s how to share a folder on your Windows machine:

1. Right-click on the folder you want to share.
2. Select Give Access to > Specific people.
3. From there, you can choose specific users and their permission level (whether they can read-only or read/write). After making your selection, click Share.
4. If a user doesn’t appear on the list, type their name into the taskbar and hit Add. You can also share with Everyone.
5. Click Share.

If you’re in File Explorer, you can also click the Share tab and select users through the same process listed above.

To access your shared folder on other computers on your network, simply look for your computer’s name in the Network section on your other machine. When you choose it, you’ll have a new option to connect to this folder.

Note: previous versions of Windows allowed you to share files with members of your HomeGroup. This function is no longer supported in Windows 10 (Version 1803).

Mac OS X

Sharing a folder on Mac OS X isn’t quite as straightforward as it is with Windows, but it’s still pretty easy to do. Here’s how:

1. Open System Preferences (click the icon in your Dock or the Apple menu at the top left corner of your screen).
2. From the System Preferences panel, choose Sharing.
3. Find the File Sharing option in the far left box of your menu window. Toggle the checkbox on.
4. Two boxes will appear to the right. The left box will list shared folders, and the right box will list the users that can access them. To add a folder, click the + sign underneath the Shared Folders box. Select the folder you want and press Add.
5. This folder is now shared, but you’ll also want to check which users can access this folder over the network and what they can do. For example, if you want them to be able to only read the files in the folder but not make any changes, you would choose the “Read Only” option (click the arrows to the right to switch permissions). Whatever you choose, this folder will now be shared across the local network.

To access this new shared folder from another computer, simply open a new Finder window (by press Command + N on your keyboard while in Finder or choosing “New Finder Window” from the File menu). In the bar on the left side of the window will be a section called Shared.

Beneath it will be a list of shared computers. Click on the name of the computer that has the folder you just shared and want to access. After a moment, a list of shared folders will load. Click on the shared folder you want to access. You may be prompted to enter a username and password if you didn’t allow access to “Everyone.”

If you’d like a visual for all of this, we’ve got a video walking you through the steps. Fair warning: the video first went up in 2011, and while the steps and processes are unchanged, the visuals will be a bit different, depending on what system you’re currently running.

This story was originally published in June 2011 and updated in November 2019 with the most current information.

How to set up network file sharing on Windows 10

Windows 10 lets you quickly share files with other users over a network — here are three ways to do it.

On Windows 10, you can share files on your computer with other users over the network. While this might seem complicated, it’s actually a simple task when using the tools the operating system provides.

Depending on your network environment and what you want to accomplish, there are at least four ways to set up file sharing on Windows 10. You can use the Public folder, a special setup that allows you to share files over the local network without configuring permissions. Or you can share content using the File Sharing feature on Windows 10. And if you are looking to share files with other people across the internet, you can use file sharing with OneDrive.

In previous versions, you were also able to use Homegroup, which unlike the Public folder, automatically shared Windows 10 libraries folders (Pictures, Videos, Music, Documents), Printers, and other devices connected to your computer. However, it is no longer a feature on Windows 10.

In this guide, you will learn the steps to share files over the network using File Sharing and OneDrive on Windows 10. (Although Homegroup is no longer available in the latest version of Windows 10, the steps to use the feature will continue to be available, as it’s still a feature in older releases.)

How to share files using File Explorer

Using the built-in File Sharing feature on Windows 10 is the best method you can use to share files in a local network, as it is more flexible. You can use more restrictive permissions, and you can share files with virtually any device, including Mac, Android, and Linux devices.

There are two ways to share files using File Explorer. You can use the basic settings, which allows you to share files on the network with minimal configuration quickly, or you can use the advanced settings to set custom permissions and set other advanced options.

Sharing files using basic settings

To share files on a local network using the express settings, use these steps:

Open File Explorer on Windows 10.

Navigate to the folder you want to share.

Right-click the item, and select the Properties option .

Folder Properties option

Click on the Sharing tab.

Click the Share button.

Folder Sharing tab

Use the drop-down menu to select the user or group to share a file or folder. (For this guide, select the Everyone group.)

Click the Add button.

Choose people to share with

Under the “Permission Level” section, select the sharing permissions you want the folder to have. For example, you can select Read (default) if you only want users to view and open files. If you select Read/Write, users can view, open, modify, and delete the content on the folder you are sharing.

Click the Share button.

Share permission level

Confirm the folder’s network path that other users will need to access the network’s content and click the Done button.

Click the Close button.

Shared folder path

Sharing files using advanced settings

To share files on a local network using the advanced sharing settings, use these steps:

Open File Explorer.

Navigate to the folder you want to share.

Right-click the item, and select the Properties option.

Folder Properties option

Click on the Sharing tab.

Click the Advanced Sharing button.

Folder Sharing tab, Advanced Sharing

Check the Share this folder option.

Windows 10, by default, allows other users read-only access to the content you share, which means that they can only view files, but they cannot do anything else. If you want users to edit the files, delete, and create new documents in the location, you will need to click the Permissions button.

Advanced Sharing options

On the “Permissions” window, you will notice the “Everyone” group is the default option highlighted. In the section below, you can customize the permissions for a specific user or group. If you want users to open, edit, delete, and create files, then make sure to check the Read and Change permissions under the “Allow” column.

Click the Apply button.

Click the OK button.

Share Permissions options

Click the OK button again.

Sharing files with a specific user

If you only want to share files with only a specific user, you can follow the same steps, but on step 8, use these instructions:

Select the Everyone group and click the Remove button.

Click the Add button.

Add or remove users and groups.

Type the name of the user you want to share the files with.

Click the Check Name button.

Click the OK button.

Select users and groups to share with

Select the user account, and you will notice that the “Read” permission is checked by default. If you want the user to be able to edit, delete, and create new files, make sure also to check the Change permission option.

Click the Apply button.

Click the OK button.

Share permissions for a specific user.

Once you complete the steps, the shared content should be available when browsing the remote computer on File Explorer > Network.

How to share files over the network without password

On Windows 10, any file you share is by default secured with a username and password. This means only people who have an account and password on the computer can access shared files.

If you’re setting up file sharing on a local network for your family members or people you know, it is possible to disable the requirement to sign-in with Windows credentials to allow users to access files on the sharing computer without needing a password.

To disable password protection for file sharing on Windows 10, use these steps:

Open Control Panel.

Click on Network and Internet.

Click on Network and Sharing Center.

On the left pane, click the Change advanced sharing settings link.

Change advanced sharing settings.

Expand the All Networks tab.

Under the “Password protected sharing” section, select the Turn off password protected sharing option.

Click the Save changes button.

Password protections sharing

After you complete the steps, users should be able to access the shared folder without a password.

How to share files using Homegroup (deprecated)

Microsoft created Homegroup to be an easy to use method for non-technical users to securely share files between computers running Windows 7 and later versions of the operating system connected to the same local network.

Typically, home users are the ones who will use Homegroup, as it offers a straightforward and convenient way to share files, but this method has limited options. For example, you can share your libraries (Pictures, Videos, Music, Documents), folders, printers, and other devices connected to your computer. However, you cannot share files with versions of Windows older than Windows 7 or other devices running a different operating system, such as Android and iOS.

Creating a Homegroup

To create a Homegroup on a local network, use these steps:

Open Control Panel.

Click on Network and Internet.

Click on Homegroup.

Click the Create a homegroup button.

Create Homegroup on Windows 10

Click the Next button.

Use the drop-down menu to select which folders and resources (Pictures, Videos, Music, Documents, Printer & Devices) you want to share. If you don’t want to share an item, make sure to select the Not Shared option.

Click the Next button.

Share libraries with Homegroup

Make sure to note the Homegroup password as you will need it to join other computers, and click Finish to complete the task.

Homegroup password

Once you complete the task, the Homegroup settings page will be updated, displaying the libraries you are currently sharing and additional options, including the ability to leave the Homegroup and change the resources you are sharing.

Joining a Homegroup

Use these steps to join another computer to the Homegroup to access the files you are sharing on your device:

Open Control Panel.

Click on Network and Internet.

Click on the Choose homegroup and sharing options link.

Control Panel Network and Internet

Click the Join now button.

Join a PC to a Homegroup

Continue with the on-screen directions to complete the setup.

If you do not see the Join now button, click the Start the Homegroup troubleshooter option, which will force a rescan of the network and make the option available.

Sharing files on a Homegroup

Once you have a Homegroup created, your PC is already sharing those files and folders within the libraries you shared during the setup process. However, if you want to share files on a different location with users connected to the Homegroup, do the following.

Use these steps to start sharing files using Homegroup:

Open File Explorer.

Navigate to the content you want to share.

Right-click the folder you want to share and select the Give access to option.

You will see several sharing options in the submenu, including Homegroup (view) and Homegroup (view and edit).

If you only want users to read permissions to your files, select the Homegroup (view) option.

If you want users to have read and write permissions (which also allows them to delete and create files and folders), select the Homegroup (view and edit) option.

Share additional folders on a Homegroup.

In the case, you want to stop sharing a folder you previously shared, right-click the folder, select the Give access to option, and select the Remove access option.

Once you complete the steps, the shared content should be available when browsing the remote computer from File Explorer > Homegroup.

How to share files using OneDrive

You can also share files with other people across a network or around the world using OneDrive.

To share files using OneDrive on Windows 10, use these steps:

Open your OneDrive folder on Windows 10.

Navigate to the folder you want to share.

Right-click the folder and select the Share option.

OneDrive share option in File Explorer

Specify the email for the person you want to share the content with. (Or the available options to copy the link or share files using other apps.)

OneDrive share options on Windows 10

Click the Send button.

Any user who receives your message will be able to click the link and view the folder’s content on any web browser.

Sharing OneDrive files from the web

If you want users to view and edit the content inside of an OneDrive folder, you’ll need to share the folder using OneDrive on the web.

To share OneDrive files from the web, use these steps:

Open OneDrive online.

Navigate to the file or folder you want to share.

Right-click the item and select the Share option.

OneDrive online share option

Specify the email for the person you want to share the content with. (Or the available options to copy the link.)

OneDrive online share settings

Click the Send button.

Once you complete the steps, anyone with the link can view and edit the file or the content inside of the folder.

If you only want to share files with specific users privately, you want to select the option to share via email.

Files you share will only be available to users as long as your computer is turned on, except for the OneDrive sharing method. However, using OneDrive, users must have an internet connection to access the shared content.

Update January 26, 2021: This guide has been revised to ensure the instructions are still accurate.

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