Reminders on mac os

Add, change or delete reminders on Mac

Add reminders for to-dos, projects, groceries and anything else you want to keep track of. Use subtasks to organise your lists further — for example, organise your shopping list by supermarket aisles. Your new reminders and your changes appear on all your devices that you set up with the same accounts.

Note: All Reminders features described in this guide are available when using upgraded iCloud reminders. Some features aren’t available when using accounts from other providers.

Add a reminder

When you add reminders to a list, fields for the date, location and a flag are readily available for quick entry.

In the Reminders app on your Mac, select a reminder list in the sidebar.

Click the Add button in the top-right corner (or use the Touch Bar).

Enter a title for the reminder.

Do any of the following:

Add notes: Type a note below the reminder text. Press Option-Return to start a new line in the note.

Be reminded at a date and time: Click Add Date, choose a suggested date or click Custom to use the calendar to pick a date. After you enter a date, optionally click Add Time, then choose a suggested time. If you don’t enter a time, the reminder is an all-day reminder.

Be reminded when you arrive at or leave a location: Click Add Location, then choose a suggested location or start typing the name of a location and choose from the suggestions.

Flag a reminder: Click the Flag button.

To quickly add multiple reminders to the same list, press Return after you enter each reminder.

Ask Siri. Say something like:

“Remember to get light bulbs.”

“Add bananas to my shopping list.”

Add a reminder using natural language

Create reminders faster by using natural language in the reminder.

In the Reminders app on your Mac, select a reminder list in the sidebar.

Click the Add button in the top-right corner (or use the Touch Bar).

Type the reminder, including the date or time you want to be reminded.

For example, the reminder could be “Take Maris to choir practice every Wednesday at 5 pm”, “Rent film on Friday at 4 pm” or “Pay bills on Saturday”.

Click a suggested date.

Change or add more reminder details using the inspector

After you create a reminder, you can change the details or add more details using the inspector. In addition to date, time and location fields, the inspector includes fields you can use to set up repeating reminders, get reminded when messaging a person and add a URL or image to a reminder.

In the Reminders app on your Mac, place the pointer over a reminder, then click the Info button .

You can also select the reminder, then use the Touch Bar.

Do any of the following.

Change the reminder title: Select the current text, then type new text.

Add notes: Type a note below the reminder text.

Flag a reminder: Click the Flag button.

Be reminded at a date and time: Select the On a Day tickbox, click the date, then use the calendar to pick a date or type the date in the month, day and year fields. After you enter a date, select the At a Time tickbox, then type a time in the hour and minute fields, or leave it unselected to make it an all-day reminder.

If you want to be reminded on a repeating schedule, place the pointer over the current repeat option, click the pop-up menu, then choose an option. To set an end date for the repeating schedule, place the pointer over the current end repeat option, click the pop-up menu, choose On Date, then use the calendar to pick a date or type the date in the month, day and year fields.

Be reminded when you arrive at or leave a location: Select the At a Location tickbox, click the Enter a Location field, choose a suggested location or type a location and select a suggested location, then select either Arriving or Leaving.

Be reminded when messaging a person: Select the When Messaging a Person tickbox, click Add Contact, then choose a person.

Change the priority: Place the pointer over the current priority, click the pop-up menu, then choose an option. Exclamation marks appear in the reminder list to indicate priority: one for low, two for medium and three for high.

Add a URL: Click the URL field and type a web address.

Add images: Click Add Image, choose Photos, select one or more images, then drag the images to the reminder. If you have an iPhone or iPad nearby, you can choose to take a photo, scan a document or add a sketch.

Tip: To easily create location reminders for addresses you visit frequently — like work or home — add those addresses to your card in Contacts. Then, when you set a location reminder, the suggested list of locations includes addresses from your card.

Add subtasks to reminders

Indent reminders to turn them into subtasks of the reminder directly above them.

In the Reminders app on your Mac, select one or more reminders.

Do one of the following:

Drag the reminders on top of another reminder.

Choose Edit > Indent Reminders.

To turn a subtask back into a regular reminder, select the reminder, then choose Edit > Outdent (or press Command-[).

You can choose to show or hide a reminder’s subtasks by clicking the button to the right of the subtask. If you complete, delete or move a parent reminder, its subtasks are also completed, deleted or moved.

Delete reminders

If you don’t need to keep a reminder, you can delete it. If you might want to view it again, mark the reminder as completed instead.

In the Reminders app on your Mac, select the reminders you want to delete.

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Add, change, group, or delete reminder lists on Mac

Create separate lists to organize all your to-do items into categories, like grocery shopping, vacation planning, or movies you want to see.

You can change the name, color, and icon for each reminder list.

Note: All Reminders features described in this guide are available when using upgraded iCloud reminders. Some features aren’t available when using accounts from other providers.

Add a reminder list

In the Reminders app on your Mac, select a list under the account you want to add the list to.

Click the Add List button in the lower-left corner of the sidebar.

Enter a name for your new reminder list, then press Return.

The new list is created with a random color and the default list icon.

Change a reminder list name

In the Reminders app on your Mac, select a reminder list in the sidebar.

Click the list name, then enter a new name.

Change a reminder list name, color, and icon

You can choose the color used for the list name, the list icon, and the circle that shows a reminder’s status. For the list icon, you can pick one of the provided Reminders icons or an emoji.

In the Reminders app on your Mac, select a reminder list in the sidebar.

Do one of the following:

Control-click the name of the reminder list, then choose Show Info.

Double-click the list icon.

In the Info dialog, type a new name for the list.

Click the list icon, then select a color swatch to choose a new color for the list.

Do one of the following to choose a new list icon:

Use a Reminders icon: Select an icon.

Use an emoji: Click the emoji icon below the color swatches, then click an emoji.

Group reminder lists

You can group iCloud reminder lists.

In the Reminders app on your Mac, select two or more reminder lists in the sidebar.

Choose File > New Group, then type a name for the group.

To rename a group, Control-click the group, then choose Rename Group.

Delete a reminder list group

In the Reminders app on your Mac, Control-click a group, then choose Delete Group.

If you want to keep the reminder lists and the reminders in the group, select Keep Lists.

Delete a reminder list

When you delete a reminder list, all the reminders in the list are also deleted. If you want to keep the reminders, move them to another list before deleting the list.

In the Reminders app on your Mac, select a list in the sidebar.

Press Delete, then click Delete.

Set the default reminder list

You can specify a default reminder list, which is where reminders added by other apps appear. Reminders created by Siri, or in the Today, Scheduled, or Flagged Smart Lists, also appear in the default reminder list. If you decline a FaceTime call and remind yourself to call back later, that reminder also appears in your default reminder list.

If you don’t set a default list, these reminders appear in the list named Reminders.

In the Reminders app on your Mac, choose Reminders > Preferences.

Click the Default List pop-up menu, then choose a list.

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How to use Reminders on Mac

With Reminders for Mac, you can track your most important tasks, make shopping lists, and more. With iCloud or other services, you can keep your to-dos in sync across your Mac, iPhone, and iPad.

With this guide, you’ll learn how to get started with the most important aspects of Reminders for Mac.

How to add a Reminders account provider

Open Reminders from your Dock.

Click Reminders in the Menu bar.

Click on Add Account.

Click on the type of Reminders account you want, for instance, iCloud.

Click Continue.

Enter your account credentials.

Check the box next to Reminders if it isn’t already, and select which apps your account should be used with.

Click Add Account.

How to create a reminder

Open Reminders from your Dock.

Click the + button.

Write out your reminder.

How to schedule a due date for a reminder

Open Reminders from your Dock.

Click the Info button that appears when you hover your cursor over your reminder (looks like an «i»).

Click the box next to On a Day.

Enter the date for your reminder.

Enter the time for your reminder.

Click Done.

How to schedule a due date for a reminder in macOS Catalina

Adding a due date works a little differently in macOS Catalina

Apple occasionally offers updates to iOS, iPadOS, watchOS, tvOS, and macOS as closed developer previews or public betas. While the betas contain new features, they also contain pre-release bugs that can prevent the normal use of your iPhone, iPad, Apple Watch, Apple TV, or Mac, and are not intended for everyday use on a primary device. That’s why we strongly recommend staying away from developer previews unless you need them for software development, and using the public betas with caution. If you depend on your devices, wait for the final release.

Open Reminders from your Dock or Applications folder.

Click on the text for the reminder to which you’d like to add a date.

Click on one of the suggestions if they can apply to your reminder, or type your desired date.

Click a suggested time or manually enter the time for your reminder.

How to set up a location notification for a reminder

Open Reminders from your Dock.

Click the Info button that appears when you hover your cursor over your reminder (looks like an «i»).

Click the box next to At a Location.

Enter a location for your reminder.

Choose either Arriving or Leaving.

Drag the dot on the map closer or farther from the pin to set the area in which your reminder should trigger.

Click Done.

How to add a location to a reminder in macOS Catalina

Apple occasionally offers updates to iOS, iPadOS, watchOS, tvOS, and macOS as closed developer previews or public betas. While the betas contain new features, they also contain pre-release bugs that can prevent the normal use of your iPhone, iPad, Apple Watch, Apple TV, or Mac, and are not intended for everyday use on a primary device. That’s why we strongly recommend staying away from developer previews unless you need them for software development, and using the public betas with caution. If you depend on your devices, wait for the final release.

Open Reminders from your Dock or Applications folder.

Click on the text for the reminder to which you’d like to add a location.

Click on a suggestion if one of the suggestions is relevant to your reminder.

Click the suggestions that pops up from the list.

How to create a new list

Open Reminders from your Dock.

Click Add List.

Enter a name for your list.

How to rename a list

Open Reminders from Your Dock.

Right-click on the list you want to rename.

Click on Rename.

Enter your list’s new name.

How to delete a list

Open Reminders from your Dock.

Right-click on the list you wish to delete.

Click Delete.

How to move a reminder to a different list

Open Reminders from your Dock.

Click on the list containing the reminder that you want to move.

Click and hold the reminder you want to move.

Drag the reminder over the list that you want to move it to.

How to share a list with another iCloud user

Open Reminders from your Dock.

Click the Share button next to the list you want to share that appears when you hover your cursor over the list name.

Enter the contact that you want to share the list with.

Click Done.

How to share a reminder list in macOS Catalina

Open Reminders from your Dock or Applications folder.

Click on the share button that appears when you hover your cursor over a list’s name.

Click Share if you chose Mail or Messages.

Click Send.

Click Share.

How to group reminder lists in macOS Catalina

Open Reminders from your Dock or Applications folder.

Click and drag a list on top of another list.

Name the group.

How to add a message notification for a reminder in macOS Catalina

As on iOS 13, in macOS Catalina, you can elect to set reminders to notify you the next time you message a particular contact.

Open Reminders from your Dock or Applications folder.

Click on the i that appears when you hover over the reminder to which you’d like to add a Messages reminder.

Click Contact Name.

Click the name of your contact.

How to add attachments to a reminder in macOS Catalina

Open Reminders from your Dock or Applications folder.

Click on the i that appears when you hover over the reminder to which you’d like to add a Messages reminder.

Click Photos to browse and add photos from your Photo Library.

Click the Take Photo, Scan Documents, or Add Sketch buttons under your available iOS devices to directly create images on and import them from an iOS device.

How to add a secondary reminder to a current reminder in macOS Catalina

In macOS Catalina, you can create sub-reminders that are associated with a particular top-tier reminder. So if you need to bring a particular item to a meeting, you can create a separate reminder for it within the existing reminder for the meeting itself.

Open Reminders from your Dock or Applications folder.

Create a new reminder in the same list as the reminder to which you want to add it.

Drag your reminder onto the top-tier reminder.

Click the chevrons to show and hide the sub-reminder.

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Questions?

If you have any questions about using Reminders for Mac, let us know in the comments.

Updated June 2019: Added information for macOS Catalina.

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